Pohoda (Stormware)
File → Data communication → Load data from XML. Select ISDOC, the mapping loads automatically. The invoice appears in Received invoices.
Tested on Pohoda 13.x and higher.
FOR ACCOUNTING AND FINANCE
An invoice, the way you know it.
DataNostro issues invoices in CZK, as a VAT-exempt entity under § 4 of Act No. 235/2004 Coll., and sends them with an ISDOC 6.0.2 attachment for direct import into Pohoda, Money, and ABRA. No PayPal, no Stripe, no currency conversions from the bank. This page is for your finance department — send it to them.
Factual table
| Invoicing currency | Czech koruna (CZK) — primary. Euro (€) optionally for Slovak customers. |
| VAT registration | No — DataNostro is VAT-exempt under § 4 of Act No. 235/2004 Coll. Invoices include the note "VAT-exempt". We'll notify clients 30 days in advance of any VAT registration. |
| Invoice format | PDF (human reading) + ISDOC 6.0.2 XML (machine import) in one email. Both can be downloaded from the dashboard retroactively at any time. |
| Verified accounting systems | Pohoda (Stormware) · Money S3, S4, S5 (Solitea) · ABRA Flexi · MRP-K/S · Premier tax records. The same ISDOC 6.0.2 format is accepted by most other CZ ERPs. |
| Payment method | Bank transfer to a CZ account (Fio banka). On higher plans, optionally a QR payment on the invoice. No payment processor, no payment-gateway fees. |
| Due date | Standard 14 days from issue. For Enterprise clients by individual agreement (30 or 60 days). Reminders and late payments are handled by an automated workflow with email notification to the accountant + account owner. |
| Invoice download | /dashboard/fakturace/ — all invoices, PDF + ISDOC, unlimited downloads. This also applies to already-cancelled accounts (5 years under § 35 of the Accounting Act). |
| Supplier identification details | Jan Malatinský — sole trader, company ID shown on every invoice and in the trade register. Full contact details in the footer of every invoice. |
| Foreign-currency invoices | For projects outside the Czech Republic we invoice in EUR with a reverse-charge note (Art. 196 of Directive 2006/112/EC) if the client has a valid VAT ID for intra-community supplies; otherwise without VAT, referencing the exemption. |
| Cancellation / credit note | We issue them without delay, within 5 working days of a valid request, sending a PDF + ISDOC message for the cancellation (document type "CN", credit note). We track the link to the original invoice for the audit trail. |
What ISDOC is and why you want it
ISDOC is a standardized Czech XML format for electronic invoice exchange, developed jointly by SPIS and the ICT Union. Version 6.0.2 is today supported by all the common CZ ERP systems. Instead of retyping lines from a PDF, your software just opens the attached XML.
Money S3 / S4 / S5
Accounting → Received invoices → Import → ISDOC. Money detects the version automatically and files it into the correct agenda by period.
Tested on Money S3 21+ and S5 1.x.
ABRA Flexi
Invoices module → Import → ISDOC type. Flexi automatically matches the supplier by company ID and fills in the header including the variable symbol.
Also works via REST API for batch processing.
Other systems
ISDOC 6.0.2 is also imported by Premier, MRP, Stereo, Helios, and others. If your system doesn't know ISDOC, the PDF is always attached and includes a QR code with payment details.
If the import hiccups anywhere, write to [email protected] — we'll debug it and issue a replacement file within an hour.
When you're coming from a foreign managed vendor
Most global sGTM hosts invoice in USD or EUR, often through a payment processor in the USA. For Czech accounting that means several extra steps that don't apply with us.
| DataNostro | Typical global managed hosting | |
|---|---|---|
| Currency | EUR (optionally €) | USD or € |
| Currency conversion | None | The bank charges 0.5–2% of the amount + a fixed fee |
| Reverse charge / VAT ID | Not needed (VAT-exempt) | Often requires a VAT ID for the intra-community regime, otherwise 21% input VAT |
| Machine import | ISDOC 6.0.2 | PDF / PEPPOL e-invoice on pricier plans |
| Payment processor | None — bank transfer | Usually a US-based payment gateway (holds data for 30+ days outside the EU) |
| Accounting approval of the supplier | Simple — a CZ entity, company ID | Sometimes a blocker for the public sector / banks / regulated industries |
The table compares only the accounting side — functional differences depend on the specific vendor.
Questions accountants ask most often
Can you issue me an invoice retroactively for a past period?
Yes. Write to [email protected] with your account number / company ID. We usually handle it within 1 working day. If you need a statement for an entire fiscal period (e.g. for an auditor), we'll also send a consolidated overview in PDF + CSV.
How do you handle changes to billing details (company ID, registered seat, VAT status)?
The account owner can change the details in /dashboard/nastaveni/, and the next invoice goes out with the updated data. For a retroactive correction of old invoices (e.g. adding a VAT ID after a later registration) we issue a credit note + a new invoice with the same value date.
What if DataNostro becomes VAT-registered in the future? How will that show on the invoice?
We notify clients at least 30 days before the planned registration date. From the registration date, a 21% VAT line is added to the invoice (CZ tenants) or reverse charge under Art. 196 (EU B2B with a VAT ID). The price excluding VAT doesn't change — VAT is added on top. This option is covered contractually in the Terms, Art. 11.
Can you issue the invoice to a different company (e.g. a parent company, a billing group)?
Yes. In the dashboard you can set billing details that differ from the contact details — typically used by groups where a subsidiary runs the account but invoicing goes to the holding company. Invoice details aren't changed retroactively.
How long do you keep invoices after an account is cancelled?
5 years under § 35 of Act No. 563/1991 Coll. on accounting. During the retention period, /dashboard/fakturace/ stays accessible to the original account owner for self-service download.
Do you send e-invoices to a data box?
By default by email (PDF + ISDOC). We send to a data box on request for a specific invoice (provide the data box ID). For Enterprise clients it can be set as the default delivery method.
A question your accountant needs answered?
Write directly to the billing contact — we reply within one working day, usually faster.